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What is a DA Form 2062 used for?

A DA Form 2062 is designed for two primary purposes. First, it serves as a hand receipt to document the transfer of military equipment and property from one party to another. Second, it can act as an annex to list components or parts of a specific item, ensuring all pieces are accounted for. This form is widely used within the US Army to keep track of equipment and to ensure responsibility and accountability for items.

Who needs to fill out a DA Form 2062?

Any member of the US Army who is either issuing or receiving equipment may need to fill out a DA Form 2062. This includes unit leaders, supply officers, and individual soldiers who are taking responsibility for military equipment or property. It's an essential part of managing military resources effectively.

What information is required on a DA Form 2062?

The form requires several pieces of information including the hand receipt/annex number, details about the item being transferred such as stock number, item description, publication number and date, and quantity. Additionally, for specialized uses like hand receipts for quarters furniture or components receipts, specific codes like condition codes or accounting requirements codes (ARC) need to be entered.

How do you fill out the quantities section on a DA Form 2062?

In the quantities section of a DA Form 2062, you should enter the authorized quantity of each item being issued or received, along with the actual quantity on hand. It's important to be accurate in this section to maintain a clear and precise inventory of items.

Can a DA Form 2062 be used for multiple items?

Yes, a single DA Form 2062 can list multiple items. Each item must be clearly described with its stock number, item description, and the respective quantities authorized and on hand. This makes the form incredibly versatile for inventory management and equipment tracking purposes.

What is the "Reverse of DA FORM 2062"?

The reverse side of the DA Form 2062 provides space for additional information that may not fit on the front page. This can include further item descriptions, special instructions, or additional accountability measures. It essentially extends the capacity of the form to accommodate more detailed records.

How long should a completed DA Form 2062 be kept?

The duration a completed DA Form 2062 should be kept varies depending on the operational requirements and the policies of the specific unit or department. Generally, it should be retained for as long as the equipment or property is in use, and for a certain period afterwards to satisfy audit requirements.

What if there are errors in the DA Form 2062 after it's been filled out?

If errors are found on a completed DA Form 2062, it's important to correct them promptly to ensure accuracy in the inventory records. Corrections should be made according to the procedures outlined by the unit's supply officer or the relevant guidelines, which might involve noting the corrections on the form and initialing the changes.

Is training required to fill out a DA Form 2062 correctly?

While there isn't a formal requirement for specialized training to fill out a DA Form 2062, familiarity with the form and understanding its significance in the context of military operations is crucial. Most military personnel will receive some form of guidance or training on proper documentation practices, including how to accurately complete this form.

Can a DA Form 2062 be digitally filled out and stored?

With the advancement of digital documentation methods within the military, a DA Form 2062 can often be filled out, signed, and stored digitally, depending on the guidelines and capabilities of the specific military unit. This digital approach helps streamline the management and access of such forms, making the process more efficient.

When filling out the DA Form, commonly known as the Hand Receipt/Annex Number form, individuals often make several mistakes that can lead to processing delays or incorrect record-keeping. Recognizing these errors can streamline the process and ensure accuracy in the management of military property. Here are seven common mistakes:

1. Not checking the edition of the form: The form is regularly updated, and using an obsolete version can result in submission being rejected. Always verify you are using the most current edition, as indicated in the top right corner of the form.

2. Failing to accurately list the Hand Receipt Annex number when the form is used as a Hand Receipt. This crucial detail links the document to the specific items issued, ensuring proper tracking and accountability.

3. Omitting condition codes for quarters furniture. Condition codes help in assessing the state of the furniture, which is essential for property management and accountability.

4. Incorrectly entering the Accounting Requirements Code (ARC) when using the form as a Hand Receipt Annex/Components Receipt. The ARC is vital for managing and tracking items within the inventory system.

5. Leaving out the End Item Stock Number or inaccurately recording it. This number is the key identifier for the specific item and must be precisely mentioned.

6. Providing vague or incorrect item descriptions. A clear and accurate item description ensures the right items are accounted for and managed correctly.

7. Miscounting the quantity of items or failing to report the correct authorized and on-hand quantities. Discrepancies in quantity can lead to serious inventory management issues.

Avoiding these mistakes can greatly improve the accuracy and effectiveness of inventory and equipment management within military operations. Additionally, correctly filled forms ensure compliance with regulations and facilitate audit processes.

When dealing with military inventory and property management, the DA Form 2062, which serves as a hand receipt, is often accompanied by various other forms and documents. These support the process of accountability and record-keeping. From authorizing equipment requests to reporting the condition of items, each document plays a crucial role in the lifecycle of military assets.

• DA Form 1687 - Notice of Delegation of Authority - Receipt for Supplies. This form is used to delegate authority to request and receive supplies on behalf of a unit or organization.
• DA Form 3161 - Request for Issue or Turn-In. Employed for drawing equipment for temporary use, the DA Form 3161 can also serve as a record for turn-ins.
• DA Form 4949 - Administrative Adjustment Report (AAR). When there's a need to adjust inventory due to loss, damage, or destruction, this document is necessary to reconcile accounts.
• DD Form 1348-6 - DoD Single Line Item Requisition System Document. This form is utilized to order supplies, including those listed on the hand receipt.
• DD Form 1150 - Request for Issue or Turn-In. Similar to the DA Form 3161, but it's used within different branches of the Department of Defense for issuing or turning in equipment or supplies.
• DA Form 2404 - Equipment Inspection and Maintenance Worksheet. Essential for recording checks, services, maintenance, and inspections of equipment, ensuring everything is mission-ready.
• DA Form 2408-9 - Equipment Control Record. This document tracks the assignment of equipment to a unit or individual, as well as transfers between entities.
• DA Form 5500 - Body Fat Content Worksheet. While not directly related to equipment, it's often used along with hand receipts in personnel files, especially for those responsible for carrying certain equipment.
• DA Form 5988-E - Equipment Maintenance and Inspection Worksheet. This electronic form is a detailed record of maintenance status and inspections, crucial for operational readiness.
• DA Form 3626 - Vehicle Registration/Driver Record. For units managing motor pools, this form records vehicle assignments and authorized drivers.

These forms and documents each serve to complement the DA Form 2062, ensuring that the vast array of equipment within the military is adequately requested, issued, maintained, and accounted for. The integrated use of these forms facilitates organizational efficiency and supports the readiness and operational capabilities of military units.

• DD Form 1149 (Requisition and Invoice/Shipping Document): Similar to the DA Form in its function to track items and equipment, the DD Form 1149 is used within the Department of Defense to requisition materials, document shipments, and invoice services or goods. Both forms serve as key documents for inventory control and accountability, but the DD Form 1149 has a broader application, including the invoicing process, which is not covered by the DA Form.

• DA Form 3161 (Request for Issue or Turn-in): This form is utilized within the Army to document the issue or return of equipment and supplies, paralleling the DA Form's role in tracking the transfer of items from one party to another. Both forms are essential for maintaining accurate records of equipment status and location, yet the DA Form 3161 is specifically designed for the logistical processes of issuing or turning in items, making it a crucial document for inventory adjustments.

• DA Form 1687 (Notice of Delegation of Authority - Receipt for Supplies): Operating in a similar capacity, this form is used to designate individuals authorized to request or receive supplies on behalf of a unit or organization, much like the DA Form tracks custody of items. It ensures accountability and control over who can access and manage army supplies, emphasizing the security and accuracy of inventory records. Both documents play a vital role in the procedural aspects of supply chain management within the military context.

• GCSS-Army Hand Receipts: The GCSS-Army (Global Combat Support System-Army) provides electronic hand receipts that track the assignment of equipment to individuals, similar to the DA Form's function of recording the transfer and responsibility of items. These electronic hand receipts leverage technology to simplify and secure the management of military assets, offering a modernized approach to the accountability and record-keeping processes shared by the DA Form, but in a digital format.

When filling out the DA Form 2062, used for hand receipts and tracking property within the military, accuracy and attention to detail are crucial. Here's a guide to what you should and shouldn't do to ensure the process is smooth and correct.

• Read the instructions carefully before you start filling out the form. DA PAM 710-2-1 provides detailed guidance that can help prevent common mistakes.
• Use black or blue ink for clarity and permanence. This ensures the form is legible and withstands handling over time.
• Enter accurate information in all fields, double-checking the details against your records to ensure everything matches up perfectly.
• Verify the HAND RECEIPT/ANNEX NUMBER at the beginning to ensure it corresponds correctly to the item and transaction in question.
• Ensure the condition codes and Accounting Requirements Code (ARC) are correctly entered, as these are critical for inventory management.

• Don't rush through the form. Taking your time can prevent errors that might lead to confusion or accountability issues later on.
• Avoid using correction fluid or tape. Mistakes should be crossed out neatly, and corrections should be initialed for the sake of transparency and auditability.
• Don't leave any fields blank that are applicable to your situation. If a field is not applicable, mark it with "N/A" to indicate that it has been considered but does not apply.
• Do not lose the pink copy of the form. Each copy serves a specific purpose and must be distributed accordingly to maintain proper records.

Following these guidelines can make the process of managing military property and resources much more efficient and error-free. Ensuring accuracy on forms like the DA Form 2062 not only helps with accountability but also supports operational readiness.

There are several misconceptions surrounding the use of the DA Form 2062, formally known as the Hand Receipt/Annex Number form. Understanding these misconceptions is crucial for effective and compliant management of military property and equipment. Here are ten common misunderstandings:

• Misconception 1: The DA Form 2062 is only used for Army property. While primarily utilized by the Army, this form can be adapted for use by other branches of the military for similar purposes, promoting consistency in equipment tracking and accountability across the Department of Defense.
• Misconception 2: It is only for high-value items. The DA Form 2062 is used for tracking both high-value items and items that require accountability at all times, irrespective of their monetary value. This includes sensitive items and equipment crucial for operational readiness and safety.
• Misconception 3: The form is permanent. The DA Form 2062 is a living document, subject to updates as equipment is issued, returned, or transferred. Accurate and timely updates ensure that the form reflects the current status of the items it covers.
• Misconception 4: Digital versions are not acceptable. In today's digital age, electronic versions of the DA Form 2062 are accepted and even encouraged for easier updating, sharing, and archiving, provided they adhere to the Army's documentation standards and security policies.
• Misconception 5: It's only for serialized items. While the form is crucial for tracking serialized items, it is also used for items that are not serialized but still require control and accountability, such as kits and sets of equipment.
• Misconception 6: Only logistics personnel need to understand it. The responsibility for equipment accountability extends beyond logistics personnel. All individuals issued equipment or those who have custody over equipment are required to be familiar with how to properly fill out and update the DA Form 2062.
• Misconception 7: Training is not necessary. Proper training on the use, completion, and maintenance of the DA Form 2062 is essential for all involved personnel to ensure accuracy, compliance, and accountability of military assets.
• Misconception 8: Errors on the form are difficult to correct. Corrections are a normal part of managing the DA Form 2062 due to changes in item status or inventory discrepancies. Such modifications should be made promptly and accurately, following the prescribed procedures to maintain the integrity of the document.
• Misconception 9: It's separate from the inventory process. The DA Form 2062 is a key component of the military inventory management process, providing a record of items that should be physically present during inventories. It aids in identifying discrepancies and ensuring accountability.
• Misconception 10: Only the filled sections are important. All sections of the DA Form 2062, including those that might initially be left blank, are important for understanding the full context and requirements of the items listed, including their security, maintenance, and accountability guidelines.

Clarifying these misconceptions is vital for the accuracy, efficiency, and compliance of equipment and property management within the military. The DA Form 2062 serves as an essential tool for tracking and accounting for military assets, making its proper use and understanding critical for all involved personnel.

Understanding how to properly fill out and use the DA Form 2062 is crucial for accurate inventory management and accountability within the military. Here are seven key takeaways that individuals responsible for this task should keep in mind:

• Identify the Purpose: The DA Form 2062 serves multiple functions, including acting as a hand receipt, quarters furniture receipt, and components annex. Recognizing the specific use of the form in each scenario is key to its correct application.

• Precise Documentation: Accuracy in listing the item's description, stock number, and quantity authorized is essential. This precise documentation ensures that all parties have a clear understanding of what is being issued or received.

• Condition Codes: When the form is used for quarters furniture, it is important to enter the correct condition codes. These codes provide valuable information about the state of the items at the time of the transaction.

• Accounting Requirements Code (ARC): For annex/components receipts, entering the appropriate ARC is crucial. This code helps in categorizing the equipment's accounting requirements and determines how the item is to be reported and managed.

• Version Control: Ensure the use of the most current form version to comply with regulations. The DA Form 2062 has undergone revisions, and using the latest version (as of January 1982) is necessary for compliance.

• Detailed Item Description: Providing a detailed item description including, but not limited to, the stock number, item description, and unit of issue, aids in minimizing discrepancies and confusion during inventory checks.

• Signatures for Accountability: Signatures from both the issuing and receiving parties are mandatory. These signatures serve as a formal acknowledgment of the transaction and play a crucial role in maintaining accountability.

Adherence to these key points when filling out and using the DA Form 2062 ensures effective and efficient property accountability and management within military operations. This attention to detail supports both the organizational mission and the responsible stewardship of assets.